---
title: "The technician speaks. The report writes itself and files itself."
description: "Real case study: A technician reports a recording from the field — a designed report is saved in Drive. Includes system screenshots, before/after, and measured results."
canonical: "https://achiya-automation.com/en/case-studies/field-reports-pdf/"
last-updated: "2026-09-01"
language: "he"
source: "https://achiya-automation.com"
---

# The technician speaks. The report writes itself and files itself.

> Real case study: A technician reports a recording from the field — a designed report is saved in Drive. Includes system screenshots, before/after, and measured results.

מקור: https://achiya-automation.com/en/case-studies/field-reports-pdf/

---

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- [Case Studies](https://achiya-automation.com/en/case-studies/)
- From a WhatsApp report to a professional PDF report

n8n · Whisper · DriveDeployed in the projectA real project from the field

A reporting system for a leak-detection company: the technician sends a recording, text and photos from the field to a WhatsApp group — and the system transcribes, drafts a professional job report, generates a designed PDF and saves it in Drive in a neatly named folder. It supports several open jobs in parallel for the same technician.
[How it's built](#flows)[See the results](#results)

Measured

From finishing the job to a finished report

44

Nodes in a single flow

Defined

Report format

Before & After

## The report gets written at night Recording → designed report
Before
- A leak-detection technician finishes a job — but isn't done yet: a report is needed
- Drafting each report by hand continues after the field work is done
- Every technician phrases it differently — no consistency toward the insurance companies
- Photos from the field scattered across the gallery, unlinked to any job

After
- The technician sends a recording/text/photos to the WhatsApp group
- AI transcribes, drafts a professional report and generates a designed PDF
- The report is saved in Drive in a tidy folder per job
- "End report" — and the finished report comes back to the group

The flow itself

## Here's how it works inside

A real screenshot from the system — not a marketing mockup.
FLOW · 01

### Free-form report → AI drafting → PDF in Drive

The technician reports however is convenient: a voice recording (transcribed automatically), free text or photos. The AI identifies which job each report belongs to, drafts a professional job report in proper Hebrew — arrival status, detection, repair, closure — and on the "end report" command generates a designed PDF, saves it in Drive in a folder named after the job and sends it back to the group.
WhatsApp groupWhisper STTAI AgentPDFGoogle Drive

n8n · VOICE → REPORT → PDF → DRIVE

Results

## The numbers you feel every day
Measured Report preparation time The manual preparation time is compared with the flow Template Structure The flow produces the report using a predefined structure Review Photo assignment The flow assigns photos and flags exceptions for review

## Is your team still drafting reports by hand?
If you have field reports, visits or job summaries — they can be made automatic too. Let's talk.
[Let's talk on WhatsApp](https://wa.me/972505377060?text=Hi%20Achiya%2C%20I%20came%20from%20the%20website)[Leave your details](https://achiya-automation.com/en/#contact)

Want a system like this? Check out our [WhatsApp bot service](https://achiya-automation.com/en/services/whatsapp-bot/) or our [pricing & plans](https://achiya-automation.com/en/pricing/).

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