B2B · Aircraft PartsMake · Outlook5 scenariosA real project from the field

The RFQ comes in. The requests go out to suppliers — and the tracking runs itself.

A quoting system for an aircraft-parts trading company, built in Make: a request for quote (RFQ) that comes in by email turns into tailored outreach drafts for the relevant suppliers, the supplier databases are scanned automatically, and a tracking scenario checks every 10 minutes who replied and who needs a reminder. The agent just approves and sends.

How it's builtSee the results
5
Make scenarios combined
10 min
Reply-tracking cycle
↓120×
Response time — minutes instead of hours
Before & After

Every RFQ = two hours of work RFQ → quote within a minute

Before
  • An RFQ email arrives — an agent reads and breaks it down by hand
  • Searching for the part number in the supplier database — 30 minutes
  • Writing a reply by hand — another hour
  • If you don't reply within a day — the customer leaves
After
  • An RFQ email comes in → AI breaks down all the part numbers
  • The supplier database is scanned automatically for prices
  • A draft quote is written for the agent in Gmail
  • The agent just approves and sends — a minute instead of two hours
2 flows in production

Here's how it works inside

A real screenshot from the system — not a marketing mockup.

FLOW · 01

RFQ in the inbox → drafts to all the suppliers → database scan

The request for quote is captured from the email, the part numbers are broken down, and the system prepares a tailored outreach draft for each relevant supplier — in parallel it runs a scraping robot (Axiom) that searches for the parts in the supplier databases. What used to take the agent two hours of copy-paste now happens in the background, in minutes.

Email triggerParts parsingSupplier draftsAxiom scraping
MAKE · RFQ → SUPPLIER DRAFTS
Make scenario: creating email drafts for suppliers and running a database scan
FLOW · 02

Every 10 minutes: who replied? who needs a reminder?

A tracking scenario that runs every 10 minutes: it checks the inbox against the outreach table, marks which suppliers replied, updates statuses in a sheet and saves the whole correspondence — so that no supplier quote gets lost and no outreach is left hanging.

Schedule 10minOutlookGoogle SheetsReply tracking
MAKE · REPLY TRACKING · 10MIN
Make scenario: automatically checking which suppliers replied and updating statuses
Results

The numbers you feel every day

↓120×
Outreach prep time
From two manual hours to automated minutes
10 min
Reply-detection rate
A supplier replied? The system already knows and marked it
0
Forgotten outreach
Every correspondence is saved and tagged automatically

Are your quotes stuck on copy-paste too?

If your team sends the same outreach over and over — we'll build a system that does it on its own, with real tracking.

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